How to Plan the Perfect Party
Hurray, it's time to party and you are responsible for making the celebration both festive, as well as memorable. But, before you panic or let your imagination carry you to far away, lets review a few quick pointers that are guaranteed to make any party a success.
Location
Date and Time
Step 1
Step 2
Identify the purpose for the party. Knowing the purpose for the party will help you to better plan important details such as: date and time, location, theme, menu, decor, guest list, games, entertainment, etc.
Step 3
Make sure that the party reflects the person, or organization for which it is being given. If you find yourself at a lose, create a questionnaire to obtain pertinent information.
Step 4
Themes and dress restrictions should be decided upon in advance. Provide your guest with enough time to prepare for the party. Trust me, people are happier when they are informed and are given time to prepare.
Step 5
Location truly is everything. Choosing the perfect location for the party should not be overlooked. Pick a location that incorporates the theme of the party, inspires the intended guest, and fits nicely into your budget. Remember to be realistic.
Step 6
Consider the needs of your guest. Parties are more fun when everyone's needs are met. Take into consideration guest who may have special needs or require special accommodations.
Step 7
When possible visit the location or facility prior to the party date. It is very important to be familiar with your location. Make a list of what the location provides (tables, chairs, etc)and what you will need to provide (food, decorations, music, etc). This helps you plan ahead and stay within budge.
Step 8
The average person has a pretty hectic schedule. Allot enough time for guest to put your party date on their social calendar. Last minute invitations only work in certain instances.
Step 9
There are many types of invitations to chose from. Use invitations to peek the interest of guest and reflect the party theme. Take into account both your audience and your budget. If you are on a strict budget, you might want to consider using the internet to send free evites to guest.
Step 10
Provide guest with accurate contact information and directions. Make sure guest know how to find the party location. Some invitations do include directions but, many do not. Take the extra step to insure that guest arrive at the right location.
Step 11
Plan a menu that will dazzle guest. Think outside the box and serve food that incorporates the party theme. Also think about creating a menu that reflects dietary needs.
Step 12
Start party festivities promptly.
Step 13
Identify people who can help you make your party a success.
Step 14
Know your personal limitations and the limitations of those around you. Set realistic goals for yourself and others. It's no use crying once the party starts.
Step 15
Delegate some of the responsibilities for the party. I encourage you to delegate, delegate, delegate. Likewise, if you need to hire outside help to handle certain aspects of the party, I say hire away if it is in your budget. .
Step 16
Use all of your resources. Throwing a party does not have to be a one man or woman show. Network when possible. Learn from the successes and failures of others.
Step 17
Negotiate prices. A lot of people agree on the first price that is quoted to them but, I want you to use your negotiation skills whenever possible to drive down prices.
Step 18
Sponsors are the party planers best friend. Shouldering the entire cost for your party may not always be necessary. This is especially true, if you are planning a party for a nonprofit organization, business, or group. Many companies, local businesses, and organizations will donate items or give money in exchange for advertisement at the party.
Step 19
Step 20
Designate a cleanup crew so you don't get stuck with a big mess at the end. Every party location and facility is different. Ask if you are responsible for cleaning up before hand. You will thank me for this step later.
Step 21
A little appreciation goes a long way. Acknowledge the efforts of those who helped you with the party. If appropriate you might consider showing your gratitude for those who aided in the following ways: public thank you, card, flowers, a gift that ties into the theme of the party.
Tips & Warnings
- Parties can require a lot of work but, with adequate planning you too can have a memorable event.
- Evites or other internet based invitations may not be an appropriate choice for everyone or every party.
- Purchase enough food so that you do not run out.
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